Personal Information is information that relates to you and can, on its own or in combination with other information, be used to identify you. Personal Information does not include information that has been aggregated or made anonymous in a way that it is no longer possible to identify you as an individual with the information made available to us.
Alta’s social media pages (collectively, “Social Media Pages”),
software applications we make available for use via web access or through a dedicated application on a computer or mobile device ( “Apps”),
email correspondence we have with you
non-electronic means such as in person discussions, telephone conversations and postal services
Personal Data Collection
Alta sometimes gathers data containing information about its clients and their employee benefits including, but not limited to, names, industry codes, funding vehicle types, and policy renewal dates, as well as information about the vendors that provide services to its clients.
If you provide us with information about your employee benefit programs or sensitive Personal Information, you understand and give your explicit consent that we may collect and use this information to provide services to you.
We may ask you for some or all of the following types of information when you register for events, request services, manage accounts, access various content and features or directly visit our website. This includes, but is not limited to:
Contact information, such as name, e-mail address, postal address, phone number and mobile number;
Username, password, password reminder questions and password answers;
Communication preferences, such as which newsletters you would like to receive;
Contact information about others when you refer a friend to a particular site or service, the information is used solely to facilitate requested communications; and
For posting in community discussions and other interactive online features.
You can engage with us through social media websites or through features such as plug-ins or applications on Alta websites that integrate with social media sites. You may also choose to link your account with us to third party social media sites. When you link your account or engage with us on or through third party social media sites, plug-ins, or applications, you may allow us to have ongoing access to certain information from your social media account (e.g., name, e-mail address, photo, gender, birthday, the posts or the 'likes' you make).
If you access our websites on your mobile telephone or mobile device, we may also collect your unique device identifier and mobile device IP address, as well as information about your device's operating system, mobile carrier and your location information. We may also ask you to consent to providing your mobile phone number (for example, so that we can send you push notifications).
Personal Data Use
We process Personal Information which our clients provide to us in order to perform our professional consultancy and consulting services. This may impact you, for example, where you are the employee of our client, or the member of a client's benefit plan. The precise purposes for which your Personal Information is processed will be determined by the scope and specification of our client engagement, and by applicable laws, regulatory guidance and professional standards. It is the obligation of our client to ensure that you understand that your Personal Information will be disclosed to Alta (or to other third party service providers) for your benefit programs.
We also process Personal Information about our clients and the individual representatives of our clients in order to:
contact our clients in relation to current, future and proposed engagements;
send our clients newsletters, know-how, promotional material and other marketing communications;
invite our clients to events
Alta may disclose Personal Information to third parties who support our services or operations such as website hosting, email service providers, IT security and maintenance, software developers, accountants, auditors and lawyers. Our third-party support service providers and business partners are subject to security and confidentiality obligations and are only permitted to process your Personal Information for the specified purposes in accordance with our instructions.
Alta may disclose specific client information if required to do so by law, pursuant to legal process or in response to a request from law enforcement authorities or other government officials. Alta may also be required to do so in the event of a sale or merger of the company.
Alta use appropriate organizational, technical, and administrative measures to protect against the loss, misuse, and alteration of Personal Information under our control.
Nevertheless, no security system or data transmission system over the Internet can be guaranteed to be 100% secure. Despite the precautions taken by Alta, Alta cannot guarantee the security of Personal Information transmitted over the Internet or that unauthorized persons will not obtain access to personal data.
If you have any questions about the security of Personal Information collected by Alta, you can contact us as provided in “Contacting Us” below.
When you visit our Websites, Alta may store cookies on the hard drive of your computer or mobile device.
“Cookies” are small text files that a website transfers to your hard drive to store and sometimes collect information about your usage of websites, such as time spent on the Websites, pages visited, language preferences, and other anonymous traffic data. We use the information for security purposes, to facilitate navigation, to display information more effectively, to personalize your experience while using the Websites and to recognize your computer in order to assist your use of the Websites. We also gather statistical information about use of the Websites in order to continually improve their design and functionality, understand how they are used and assist us with resolving questions regarding them.
You can ask us to stop sending you marketing material at any time. Where you opt out of receiving such marketing material, this will not apply to Personal Information provided to us as a result of a service we provide pursuant to an agreement with you or your employer.
You have the right to access information which we hold about you. You may ask us to correct or remove information you think is inaccurate. Please keep us informed if your Personal Information changes during your relationship with us.
You may also have the right to receive personal data which you have provided to us in a structured and commonly used format so that it can be transferred to a third party designated by you. The right to data transfers only applies where your personal data is processed by us with your consent or for the performance of a service contract with your employer and when processing is carried out by automated means.
Alta reserve the right to charge a reasonable administrative fee in order to comply with your requests, subject to any legal limits. Alta may also refuse to comply with your requests if these are unfounded or excessive, without compromising your rights provided under data protection laws.
Alta Actuaries & Consultants, LLC
332 S Michigan Ave, Suite 900
Chicago, IL 60604 USA